OneDrive for Business vs. SharePoint
by Kate Smith, Director, Sales & Marketing
One of the most common questions I get when working with our SMB customers is should I use OneDrive for Business, SharePoint or both? Our typical customer is using the Office 365 Business Premium license which includes (in addition to the Office Suite, Exchange and Skype for Business) OneDrive for Business and SharePoint. Our customers are coming from environments where they may be storing files locally on their machines, accessing files on a network drive on a local server, or even connecting to a server via RDP or VPN. So, the notion of moving files to the cloud sometimes seems overwhelming and even a bit confusing. As an Office 365 user myself, I not only use OneDrive for Business and SharePoint online, but promote these tools to my customers to demonstrate the power of the Microsoft cloud to enhance productivity, mobility and collaboration.
For the duration of this article, when referencing OneDrive for Business and SharePoint Online I will be referring specifically to the versions that are included within the Office 365 Business Premium license. Additional information regarding OneDrive for Business can be found here, and SharePoint Online can be found here.
When talking though the capabilities of OneDrive for Business and SharePoint Online with customers, the easiest way to think about both is the following:
OneDrive for Business is a place to store files you are personally working with and SharePoint Online is a central repository for files that multiple people or teams need to access. Let’s walk through some of the capabilities of both OneDrive for Business and SharePoint Online.
OneDrive for Business
OneDrive for Business allows users to sync files from a desktop or mobile device to the cloud to enable a “work from anywhere” environment. Currently, my work files are synced between my local laptop and my OneDrive for Business cloud. Whenever I create or edit a file locally, the changes are synced across any device where I have OneDrive for Business installed. Other features include (full OneDrive for Business features can be found here):
• Ample online storage space – 1 TB cloud storage per user (including files up to 10 GB in size)
• Mobile app – access OneDrive for business across mobile device operating systems including iOS, Android and Windows
• Web-based access – Access OneDrive for Business through a premium browser-based experience
• Desktop synchronization – Sync files across devices and access them anywhere
• Offline access – Ensure access and sync of all files even offline
• Secured sharing – share files with anyone with control over editing privileges
• Office integration – Coauthor and collaborate with familiar Office applications
SharePoint Online provides the anywhere access much the same as OneDrive for Business, but with enhanced collaboration capabilities. SharePoint Online offers access to resources required across teams and the organization. Using SharePoint Online has simplified file sharing, collaboration and co-authoring. Other features include (full SharePoint Online features can be found here):
• Team sites
• External sharing
• Content management
• Access services
• SharePoint 2013 workflow
Utilizing both OneDrive for Business and SharePoint Online provides users with tools to easily accomplish day-to-day tasks by leveraging the power of the Microsoft cloud.
About the Author
Kate Smith, SecurElement’s Director, Sales & Marketing is responsible for SecurElement’s overall sales and marketing strategy as well as ongoing partner relationships with organizations such as Microsoft, Cisco, Barracuda and many others.